payroll services

Save time and maintain compliance with New York State and federal regulations using a full suite of payroll processing and tax services

PAYROLL SERVICES

We help business owners and payroll managers reduce management time and maintain state and federal compliance by providing a full suite of payroll processing and tax services.

Is your company growing to the point where you can no longer keep payroll services in-house? Perhaps you’re looking for a new payroll provider who offers additional workforce management solutions that will help you create internal efficiencies. We offer advanced payroll and tax software that eliminates the burden of in-house payroll services.

Outsourcing payroll processing and tax services to a certified, professional payroll company helps your payroll managers reclaim their time to be able to address more critical job responsibilities. It streamlines employee affairs, maintains state and federal compliance, attracts and retains top-performing employees, and positions your organization to embrace technological advances in an ever-advancing industry.

  • Payroll Processing & Management

    Each pay period, our payroll processing services provide your company with payroll checks, earning statements, direct deposit reports, standard reports, and/or custom reports, including a payroll register with year-to-date information and updated federal and state tax fields. Our payroll management software is adaptable to any-sized business and designed to cater to complex payroll needs.

    Known as Evolution Payroll, this revolutionary technology uses a multi-tier structure to automate the entire process of payroll management – from time and attendance and human resource integration to general ledger input. It is compatible with numerous accounting packages, general ledgers, and electronic time clock systems. Featuring a 32-bit architecture, it is one of the fastest, most powerful, and most reliable payroll applications on the market. As a cloud-based payroll and tax management system, employees and payroll managers can access the data on any digital device, at any time.

  • Employee Portal

    Evolution’s Employee Portal creates efficiencies for payroll managers to help them save time on managing employee affairs. The portal also helps retain employees, attract talent, and increase productivity. The software allows employees to personally update their information, print pay stubs and W-2s, view time off accruals, access pay data, and send requests for time off, all from any digital device. Payroll managers receive notifications that inform them of new requests or pay changes. They can review and approve employee data changes and time off requests online, as well as post company-wide announcements and important information for employees to see when they log in. The Employee Portal is available when you select Evolution Payroll without Advanced HR.  

  • Standard & Custom Reports

    We have over 100 standard reports at your disposal, including:

    • 401(k) Report
    • Direct Deposit Report
    • General Ledger
    • Input Worksheet
    • MTD/QTD/YTD Report
    • New Hire Reports
    • Payroll Register- YTD, QTD Employer Taxes
    • Payroll Tax Report
    • Time Off Accrual History Report
    • Workers’ Compensation Report

    We also provide custom reports to suit your needs. Do you need to create or modify any existing reports? All our reporting is compiled by professionals to ensure you remain compliant with state and federal regulations.

    Affordable Care Act (ACA) Reporting

    The Affordable Care Act (ACA), or “ObamaCare,” has many ramifications on businesses, and its effect on businesses is sure to evolve over time. We can help you gauge the impact ACA has on your business and assess and report on your employee’s eligibility for the ACA. Using Evolution HCM (Human Capital Management) and Forms 1094 and 1095 B and C, we help ensure your business is up-to-date with ACA requirements. These reports include:

    • ACA Full Time Eligibility (FTE) Report
    • ACA Eligibility Report, Rule of Parity and Inactive Employee Report
    • ACA 1095 Edit Report
    • ACA 1095 Preview Report
    • ACA Affordability Report
    • ACA Status Audit Report
  • Direct Deposit

    For direct deposit, employees’ wages are automatically deposited into their bank accounts. Direct deposit is highly appealing to employees and can assist in attracting and maintaining top talent. For employee records, direct deposit statements are distributed with reference to the account and the amount that is deposited. Employers receive a detailed report of all direct deposit transactions.

  • Employee Assistance Program Services

    Each day your employees contribute their time and talents to the services that Rochester depends on. Your employees’ success is your success. Because payroll managers have acknowledged that alcoholism, family and marital problems, chronic stress, finances, and other problems cause not only personal pain but can compromise a staff member’s effectiveness, companies wisely choose to review Employee Assistance Program support.

  • Tax Payment Services

    Federal and state taxes can be confusing. Tax payment services automatically file and pay federal withholding, FICA, FUI (federal unemployment insurance), state withholding, SUI (state unemployment insurance), and local withholding taxes. It also assumes full responsibility and timeliness of these payroll tax returns. Tax payment services include automatic enrollment in the Electronic Federal Tax Payment System (EPTS) which meets IRS requirements for businesses that must electronically deposit Form 940/941 payroll taxes. Our payroll software is automatically linked to our tax payment services.

  • Pre-Tax Healthcare Plans

    Our payroll and tax services software accommodates workforce benefits solutions such as pre-tax healthcare plans. Pre-tax healthcare plans provide business owners a way to obtain favorable tax treatment; they’re offered as a supplement to a high-deductible primary healthcare plan. With pre-tax healthcare plans, employee contributions are deducted from their wages before taxes, which gives them a lower taxable wage and increases take-home pay. Employers pay less in social security (FICA) taxes. Supplemental healthcare spending accounts include Cafeteria Plan (Section 125), Premium Only Plans (POP), Flexible Spending Account (FSA), Health Savings Account (HSA), Health Reimbursement Arrangement (HRA), Dependent Care Assistance Plan (DCAP), Qualified Small Employer Health Reimbursement Account (QSEHRA), and Commuter Benefits.

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  • Payroll for State-Regulated Insurance

    In accordance with New York State regulations, we offer payroll and tax services for disability insurance and worker’s compensation to help you maintain compliance and avoid hefty fines.

    Disability Insurance

    What is Statutory DBL Insurance? Statutory Disability Benefits Law (DBL) Insurance is a state-mandated benefit designed to provide temporary cash payments to a disabled employee if the disability is a result of a non–occupational injury, accident, or illness. State disability benefits may be applied to an actively employed employee to partially replace wages lost during a period of disability, or to an unemployed worker to replace, in part, lost unemployment insurance benefits due to an injury, accident, or illness.

    Workers’ Compensation Insurance Program

    The Hartford’s Exact Pay Workers’ Compensation Plan is a program which allows USA Payroll clients to pay their Workers’ Compensation premiums over the course of the year. Clients pay Workers’ Compensation premiums as they are earned on their individual payroll frequency basis. This product is a defined partnership between USA Payroll and The Hartford.

    Product features include:

    • No down payment (except for state expense constant usually less than $200.00)
    • True Workers’ Compensation costs as calculated by actual payroll
    • Predictable premiums each payroll cycle
    • Premiums paid electronically
    • No large premium/audit surprises at the end of the policy period
    • Seamless renewal
    • Return-to-work programs including care management and modified duty positions
    • A managed care program (subject to state regulations)

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  • Check Signing & Insertion

    With check signing and inserting services, we apply authorized signatures to your payroll checks, then insert the checks and direct deposit statements in secured envelopes so your payroll is ready to be distributed the minute it arrives. With this convenience, you can leave or be absent from the office on payday and know your employees are still being paid appropriately.

  • Human Resources Module

    Complementing our payroll product, our Human Resource Module includes numerous HR fields, integrating both payroll and HR departments. The data is stored within the user’s file server so employee input may be saved, used, and printed immediately.

    HR Support Center

    Do you have questions concerning HR and payroll? We understand the importance of having support when you need it, someone to answer all your questions and concerns. We’re here to help! Our software, HR AnswerLink and HR On-Demand services, gives you all the advantages of our one-stop Human and Online Resource Support Center.

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  • Background Checks

    Do you need to screen potential employees prior to hire? We can provide fast, accurate, and inexpensive search information for individuals to help you dramatically reduce or eliminate the risk of hiring the wrong people.

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  • Sole Visa Payroll Cards

    Did you know the average unbanked employee spends over $250 every year just to access their income and pay their bills? You can free your employees from the expensive shackles of a paper check with payroll cards. Through our exclusive paycard partner SOLE® Financial, we offer SOLE Visa® Payroll cards for unbanked employees at no cost to your business.

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Interested in outsourcing payroll processing? Our payroll software is scalable to any-size business, easy to implement, accessible by employers and employees alike, and accompanied by dedicated customer support. 

Contact Us

With our professional payroll processing and tax services, we ensure your employees receive their paychecks on time. Consistently updated by tax professionals, our payroll software helps you maintain compliance with state, federal, local tax rates, tax brackets, and statutory limits. Contact us if you're interested in learning more at 888-872-2432,
Mon. - Thur. from 8:00 a.m. to 5:00 p.m. ET
Fridays from 8:00 a.m. to 4:00 p.m. ET

Mailing Address:
USA Payroll Inc.
2601 Lac De Ville Boulevard
Rochester, NY 14618

Payroll Products & Services

Certified Payroll Reporting
Check Signing
Check Stuffing & Pressure Sealed
Checks
Company Logo on Checks
Direct Deposit/Payroll Debit Cards
EFT Child Support
Electronic Tax Service for All States
Employee Self Service
General Ledger Interface
Job Costing
Labor Distribution
Customized Time & Attendance
Time Off Accrual and Reporting
Employee Pay Card Service
Trust Account Services

Payroll System Features

All Reports Available in PDF Format
Automatic Billing
Custom Reports
Paperless Payroll Service Options
Prevailing Wage Reporting
Reports Available for Fiscal Years & Years that Wrap
Tax Payment Verification Reports
Unlimited & Custom Designed Earning & Deduction codes
Web Based Payroll
24 Hour Access to All Quarterly & Annual Return Information
payroll services